SECTION 01 3000

ADMINISTRATIVE REQUIREMENTS
PART 1  GENERAL
1.01	SECTION INCLUDES
A.	Preconstruction meeting.
B.	Progress meetings.
C.	Construction progress schedule.
D.	Submittals for review, information, and project closeout.
E.	Number of copies of submittals.
F.	Submittal procedures.
PART 2  PRODUCTS - NOT USED
PART 3  EXECUTION
3.01	PRECONSTRUCTION MEETING
A.	Attendance Required:
1.	Owner.
2.	Architect/Engineer.
3.	Contractor.
B.	Agenda:
1.	Execution of Owner-Contractor Agreement.
2.	Submission of executed bonds and insurance certificates.
3.	Distribution of Contract Documents.
4.	Submission of list of Subcontractors, list of Products, schedule of values, and progress schedule.
5.	Designation of personnel representing the parties to Contract,  and Architect/Engineer.
6.	Procedures and processing of field decisions, submittals, substitutions, applications for payments, proposal request, Change Orders, and Contract closeout procedures.
7.	Scheduling.
C.	Record minutes and distribute copies within two days after meeting to participants, with two copies to Architect/Engineer, Owner, participants, and those affected by decisions made.
3.02	PROGRESS MEETINGS
A.	Schedule and administer meetings throughout progress of the Work at maximum monthly intervals.
B.	Attendance Required:  Job superintendent, major Subcontractors and suppliers, Owner, Architect/Engineer, as appropriate to agenda topics for each meeting.
C.	Agenda:
1.	Review minutes of previous meetings.
2.	Review of Work progress.
3.	Field observations, problems, and decisions.
4.	Identification of problems that impede, or will impede, planned progress.
5.	Review of submittals schedule and status of submittals.
6.	Maintenance of progress schedule.
7.	Corrective measures to regain projected schedules.
8.	Planned progress during succeeding work period.
9.	Maintenance of quality and work standards.
10.	Effect of proposed changes on progress schedule and coordination.
11.	Other business relating to Work.
D.	Record minutes and distribute copies within two days after meeting to participants, with two copies to Architect/Engineer, Owner, participants, and those affected by decisions made.
3.03	CONSTRUCTION PROGRESS SCHEDULE
A.	If preliminary schedule requires revision after review, submit revised schedule within 10 days.
B.	Within 20 days after review of preliminary schedule, submit draft of proposed complete schedule for review.
1.	Include written certification that major contractors have reviewed and accepted proposed schedule.
C.	Within 10 days after joint review, submit complete schedule.
D.	Submit updated schedule with each Application for Payment.
3.04	PROGRESS PHOTOGRAPHS
A.	Submit photographs with each application for payment, taken not more than 3 days prior to submission of application for payment.
B.	Photography Type:  Digital; electronic files.
C.	Provide photographs of site and construction throughout progress of Work produced by contractor's photographer, acceptable to Architect/Engineer.
D.	In addition to periodic, recurring views, take photographs of each of the following events:
1.	Completion of site clearing.
2.	Excavations in progress.
3.	Foundations in progress and upon completion.
4.	Structural framing in progress and upon completion.
5.	Enclosure of building, upon completion.
6.	Final completion, minimum of ten (10) photos.
E.	Views:  
1.	Provide non-aerial photographs from four cardinal views at each specified time, until Date of Substantial Completion.
2.	Consult with Architect/Engineer for instructions on views required.
3.	Provide factual presentation.
4.	Provide correct exposure and focus, high resolution and sharpness, maximum depth of field, and minimum distortion.
F.	Digital Photographs:  24 bit color, minimum resolution of 1024 by 768, in JPG format; provide files unaltered by photo editing software.
1.	Delivery Medium:  Via email.
2.	File Naming:  Include project identification, date and time of view, and view identification.
3.	PDF File:  Assemble all photos into printable pages in PDF format, with 2 to 3 photos per page, each photo labeled with file name; one PDF file per submittal. 
4.	Hard Copy:  Printed hardcopy (grayscale) of PDF file and point of view sketch.
3.05	SUBMITTALS FOR REVIEW
A.	When the following are specified in individual sections, submit them for review:
1.	Product data.
2.	Shop drawings.
3.	Samples for selection.
4.	Samples for verification.
B.	Submit to Architect/Engineer for review for the limited purpose of checking for conformance with information given and the design concept expressed in the contract documents.
C.	Samples will be reviewed only for aesthetic, color, or finish selection.
D.	After review, provide copies and distribute in accordance with SUBMITTAL PROCEDURES article below and for record documents purposes described in Section 01 7800 - CLOSEOUT SUBMITTALS.
3.06	SUBMITTALS FOR INFORMATION
A.	When the following are specified in individual sections, submit them for information:
1.	Design data.
2.	Certificates.
3.	Test reports.
4.	Inspection reports.
5.	Manufacturer's instructions.
6.	Manufacturer's field reports.
7.	Other types indicated.
B.	Submit for Architect/Engineer's knowledge as contract administrator or for Owner.  No action will be taken.
3.07	SUBMITTALS FOR PROJECT CLOSEOUT
A.	When the following are specified in individual sections, submit them at project closeout:
1.	Project record documents.
2.	Operation and maintenance data.
3.	Warranties.
4.	Bonds.
5.	Other types as indicated.
B.	Submit for Owner's benefit during and after project completion.
3.08	NUMBER OF COPIES OF SUBMITTALS
A.	Documents for Review: Submit one electronic copy of each submittal. Submittal documents shall be accompanied by Contractor's electronic transmittal letter. Where electronic submittals are not practical, provide 'hard' copies in the following format:
1.	Small size sheets: 8-1/2 x 11 inches. Submit one copy of each submittal, bearing Contractor's review stamp.
2.	Large size sheet: no larger than 24 x 36. Submit one copy of each submittal, bearing Contractor's review stamp.
3.	Small Size Sheets, Not Larger Than 8-1/2 x 11 inches:  Submit the number of copies that Contractor requires, plus two copies that will be retained by Architect/Engineer.
B.	Documents for Information:  Submit one copy.
C.	Samples:  Submit the number specified in individual specification sections, but no less than two; one of which will be retained by Architect/Engineer.
1.	After review, produce duplicates.
2.	Retained samples will not be returned to Contractor unless specifically so stated.
3.09	SUBMITTAL PROCEDURES
A.	Transmit each submittal with AIA Form G810.

B.	Sequentially number the transmittal form.  Revise submittals with original number and a sequential alphabetic suffix.
C.	Identify Project, Contractor, Subcontractor or supplier; pertinent drawing and detail number, and specification section number, as appropriate on each copy.
D.	Apply Contractor's stamp, signed or initialed certifying that review, approval, verification of Products required, field dimensions, adjacent construction Work, and coordination of information is in accordance with the requirements of the Work and Contract Documents.
E.	Schedule submittals to expedite the Project, and coordinate submission of related items.
F.	For each submittal for review, allow ten days excluding delivery time to and from the Contractor.
G.	Identify variations from Contract Documents and Product or system limitations that may be detrimental to successful performance of the completed Work.
H.	Provide space for Contractor and Architect/Engineer review stamps.
I.	When revised for resubmission, identify all changes made since previous submission.
J.	Distribute reviewed submittals as appropriate.  Instruct parties to promptly report any inability to comply with requirements.
K.	Submittals not requested will not be recognized or processed.
END OF SECTION 01 3000