Human Resources

Policies & Forms

Welcome to the City of Duluth e-Policy and Procedure Manual (e-PPM). This page is the official site for all City of Duluth Policies and Procedures. There are specific procedures for many of the general policies stated in the e-PPM. If you have questions or concerns about the policies outlined here, you should contact your manager or Human Resources.


The policies stated in this e-PPM are subject to change at any time at the sole discretion of the City of Duluth. From time to time, management personnel will receive updated information regarding changes in policy. It is their responsibility to make their employees aware of these changes. See "Policy and Procedure Manual Usage" for specifics. Also, please check back often for updates.


The contents of the e-PPM are not intended to create a contract or agreement between the City and its employees. For those employees in a position covered by a collective bargaining agreement, you should refer to the specific agreement which governs your terms and conditions of employment. Those agreements are found here.



  •   Job Action Form (Bargaining Unit Positions)283.8 KB
  •   Job Action Form (Non-Bargaining Unit Positions)272.6 KB
  •   Employee Incident Report Of Inappropriate Behavior Form79.4 KB
  •   Veterans' Preference Application116.3 KB
  •   Seasonal Performance Report/Term Form31.8 KB
  •   Temp and Part-Time Performance Report/Term Form32.6 KB
  •   PERA Full-Time Student Exclusion63.2 KB
  •  Policy & Procedure Forms

  •   Employee Performance Appraisal Form34.1 KB
  •   Manager Performance Appraisal Form37.1 KB
  •   Self Evaluation125.2 KB
  •   Acknowledgment of Understanding48.5 KB
  •   ADA Qualification Determination Worksheet51.6 KB
  •   Aerial Lift Bridge Release of Liability9.3 KB
  •   Chemical Test Form8 KB
  •   Employee Conduct410.9 KB
  •   Incident/Injury Report Form174.2 KB
  •   MN Workers' Comp Information Sheet7.4 KB
  •   Physicians Report181.3 KB
  •   Report Form for Discrimination, Harassment, or Violence35.9 KB
  •   Request for Unpaid LOA119.3 KB
  •   Travel Procedures3.1 MB
  •   Vacation Donor Form33.9 KB
  •   Vacation Recipient Application Form42.7 KB
  •   Vehicle Travel Data Form43 KB
  •   Worksite Orientation Checklist17.5 KB
  •  Policies & Procedures

  •   2016 Mileage Rate170.2 KB
  •   Accident/Incident Reporting68.4 KB
  •   Aerial Lift Bridge Rides18.7 KB
  •   Americans With Disabilities Act58.6 KB
  •   Animal Bite Policy421.5 KB
  •   AWAIR464.4 KB
  •   Charitable Contributions48.9 KB
  •   City Employee Official Business Parking Permits579.5 KB
  •   City Owned Computer Hardware and Software Policy109.5 KB
  •   Compressed Gas Safety Policy1.4 MB
  •   Copy Center Policy269.8 KB
  •   Data Access Policy - Security of Not Public Data125.5 KB
  •   Drug and Alcohol Use78.8 KB
  •   Electronic Mail System Usage94.2 KB
  •   Emergency Conditions - Closure of City Worksites175.6 KB
  •   Employee Conduct434.2 KB
  •   Employee Data Changes58.9 KB
  •   Equal Opportunity / Non-Discrimination / Affirmative Action56.8 KB
  •   Exempt Employees378.8 KB
  •   Exit Procedures129.5 KB
  •   Hearing Conservation Program1.6 MB
  •   Indoor Heat Policy68.3 KB
  •   Information System Passwords516.5 KB
  •   Internet Usage113.2 KB
  •   Legal Services215.4 KB
  •   Mailing Policy315.9 KB
  •   Media Inquiries101.5 KB
  •   Motor Vehicle Operations498.9 KB
  •   Notice of Right to Review Personnel File104.1 KB
  •   Orientation60.8 KB
  •   Overtime, Compensatory Time Off, Training, and Travel Time Policy for Hourly (Non-Exempt) Employees143.6 KB
  •   Paid and Unpaid Leave240.2 KB
  •   Personal and City Owned Appliance Policy615.7 KB
  •   Policy and Procedure Manual Usage52.6 KB
  •   Providing References42.7 KB
  •   Records Management856.3 KB
  •   Respiratory Protection Program2.2 MB
  •   Sick Leave Return to Work45 KB
  •   Smoke Free Environment 2012 with Map2.1 MB
  •   Take Home Use of City Vehicles54.7 KB
  •   Towing Policy321.1 KB
  •   Vacation Donations47.9 KB
  •   Vehicle Idling100.2 KB
  •   Wireless Communications Device Policy409.6 KB
  •   Workplace Violence and Harassment78.1 KB

    Human Resources
    City Hall, Room 313
    411 West First Street
    Duluth, MN 55802

    [  CONTACT  ]

    Theresa Severance
    Manager HR,
    Healthcare & Safety
    (218) 730-5202

    Office Hours:
    M-F: 8:00 - 4:30pm

    City of Duluth, 411 West First Street, Duluth, Minnesota 55802
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